Purchasing Agent: Phillip M. Cohen
TEL: (856) 968-2724
FAX: (856) 968-2736
Guide to Doing Business With the Housing Authority of the City Of Camden
DELIVERY HOURS
BILLING & PAYMENT
CONDITIONS OF SALE
DELIVERY HOURS
Please be advised that the Housing Authority of the City of Camden will be open for deliveries Monday through Friday from 8:00 AM to 12:00 Noon and 1:00 PM to 3:30 PM. Also be advised that we are closed on national holidays. If you have any questions please feel free to contact us by e-mail or by phone at 856-968-2700.
BILLING & PAYMENT
In order to expedite payment on invoices billed to the Housing Authority of the City of Camden, please observe the following requirements.
1. Purchase Order Number MUST be indicated on all Invoices AND Packing Slips
2. All Invoices MUST be mailed to Accounts Payable:
Housing Authority of the City of Camden
Accounts Payable
PO Box 1426
Camden NJ 08101
3. Do NOT send your original invoice with the order. It is YOUR responsibility to see that the Invoice is forwarded to Accounts Payable.
4. Keep on file a copy of the proof of delivery, i.e., who signed for the goods or services, so that verification of delivery can be made in case of dispute. HACC must be able to verify who received the goods or services in question.
CONDITIONS OF SALE
1. Seller agrees to deliver only the exact quantity of goods specified in the order.
2. If Seller cannot deliver all of the order at one time, he agrees to hold invoice until the order is delivered in full, or make special arrangements with the Authority.
3. The Seller agrees all invoices for materials and supplies shall show the date of purchase, unit price, the quantity, and quality of articles purchased and shipped, the number of the order, and, if the purchase is under contract, the number and date of the contract
4. The Seller agrees that no material nor supplies specified on this order shall be invoiced at higher than last quoted without first notifying in writing the Authority of the advance in prices.
5. All invoices shall be prepared and directed to the:
Housing Authority of the City of Camden
Accounts Payable
PO Box 1426
Camden NJ 08101
Discount terms will be based upon date invoice or material received, and not date of invoice.
6. Seller warrants items supplied hereunder to conform to specifications, to be free from defects, to be fit for the purpose intended, of due quality and workmanship, and Seller will indemnify Buyer against all liabilities or damages or injuries incurred by Buyer as a result of defective material or workmanship in the items supplied hereunder.
7. Payment for items shall not constitute acceptance, but all items shall be received subject to Buyer's inspection and rejection. Seller agrees to extend the discount period on all invoices to the day after the second Monday of the month.
8. Transportation and other charges arising from delivery, storage and return of defective, incorrect or excess items are chargeable to the Seller. Any such items will be held for Seller's instructions, or, at the option of Buyer, will be returned to Seller, in either case at the Seller's risk and expense. Items delivered after notice cancellation is mailed, shall be deemed an excess item.
9. Buyer reserves the right to cancel all or any part of this order without liability except to pay the contract price for items delivered prior to notice of cancellation (1) if not filled within a reasonable time or in accordance with the agreement, or (2) if Seller makes an assignment for the benefit of creditors, or proceedings in bankruptcy or insolvency are instituted against Seller.
10. Contractors must notify the appropriate site manager before starting a job and when complete. The HACC reserves the right to cancel this contract if services are not performed within thirty (30) days of the date herein.
NOTE: The Seller, in accepting this order, agrees to all terms and conditions set forth on this page and the attached page hereof all of which are made part of this order.
Separate bills for each order to be forward to Housing Authority of the City of Camden, Accounts Payable, PO Box 1426, Camden NJ 08101; as soon as goods are delivered or work is performed, noting carefully all directions printed on the back of this order sheet